Privacy notice
Shirinyans Dispute Solutions is the practice name under which Alveen Shirinyans provides professional services. It is not a separate legal entity. The practice is operated through Shirinyans Consultancy, B.V.
Depending on the relevant activity, the controller of your personal data is Shirinyans Consultancy, B.V. or Alveen Shirinyans acting in her personal professional capacity, including in connection with appointments as arbitrator, tribunal secretary or dispute board member.
This Privacy Notice explains how personal data is collected, used, disclosed and retained. It applies to professional activities conducted under the name Shirinyans Dispute Solutions and to this website.
Questions concerning the processing of personal data may be sent to alveen.shirinyans@sds.law.
This Privacy Notice may be updated periodically. The current version will be available on this website.
Who this Privacy Notice applies to
This Privacy Notice applies to persons whose personal data is processed in connection with the practice’s professional activities. This may include:
- prospective and current clients and their representatives;
- parties, counsel and other persons involved in disputes or proceedings;
- arbitrators, tribunal secretaries and dispute board members;
- witnesses, experts and consultants;
- personnel of courts, arbitral institutions and other organisations;
- professional contacts and persons making enquiries;
- service providers; and
- users of this website.
Personal data may be received indirectly in connection with legal advice, litigation, arbitration or other dispute-resolution proceedings. It may not always be possible or appropriate to notify each person individually, particularly where doing so would involve disproportionate effort, conflict with professional secrecy or interfere with the proper conduct of proceedings.
If you provide personal data concerning another person, you should ensure that you are entitled to do so and, where appropriate, bring this Privacy Notice to that person’s attention.
Personal data processed
Identity and contact information
Names, addresses, email addresses, telephone numbers, job titles, professional affiliations, nationality, languages and other identifying or contact information.
Professional-services information
Information contained in legal advice, correspondence, contracts, evidence, submissions, procedural documents and other materials relating to disputes, litigation, arbitration, dispute boards or other professional engagements.
Special-category information
Where necessary for professional services or proceedings, information concerning health, racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, biometric or genetic information, or sexual orientation.
Financial and administrative information
Billing information, bank-account details, payment records, tax information and information required for accounting, regulatory or administrative purposes.
Conflict and compliance information
Information required to conduct conflict checks, verify identities, comply with professional obligations or undertake sanctions, anti-money-laundering or other legally required screening.
Communications
Personal data included in emails, enquiries, correspondence, telephone calls or other communications.
Website and technical information
Technical information associated with use of the website, which may include an IP address, browser or device information, access times, pages viewed and information required for hosting, security and aggregate traffic analysis.
How personal data is collected
Personal data may be collected:
- directly from you;
- from clients, prospective clients or their representatives;
- from parties, counsel, witnesses, experts and other participants in proceedings;
- from courts, arbitral institutions, public authorities and professional organisations;
- from documents, evidence, public registers and publicly available sources;
- from professional contacts and service providers; and
- through communications with or use of this website.
If personal data required for a particular service or legal obligation is not provided, it may not be possible to accept or perform the relevant engagement.
How personal data is used
Counsel and consultancy services
Personal data is processed to assess potential engagements and to provide counsel, co-counsel or consultancy services in international disputes and related proceedings.
The legal basis may include:
- taking steps at your request before entering into an engagement;
- performing an engagement;
- complying with legal and professional obligations;
- pursuing legitimate interests in providing and administering professional services; and
- establishing, exercising or defending legal claims.
Arbitrator and other appointments
Personal data is processed in connection with potential or confirmed appointments as arbitrator, tribunal secretary, dispute board member or in another dispute-resolution capacity.
The legal basis may include:
- performing the relevant appointment or terms of reference;
- pursuing legitimate interests in conducting and administering proceedings;
- complying with legal, procedural and professional obligations; and
- establishing, exercising or defending legal claims.
Conflict checks and professional obligations
Personal data is processed to identify conflicts of interest, make required disclosures and comply with professional, regulatory and ethical obligations.
The legal basis may include compliance with legal obligations and legitimate interests in maintaining professional independence and identifying potential conflicts.
Practice administration
Personal data is processed for billing, accounting, record-keeping, tax compliance, insurance, IT management, information security, engagement of service providers and the establishment or defence of claims relating to the practice.
The legal basis may include performance of an engagement, compliance with legal obligations and legitimate interests in operating and protecting the practice.
Professional communications
Contact information may be used for professional correspondence, business development or invitations to relevant professional events.
Such communications are based on consent where required or on legitimate interests in maintaining professional relationships. You may request that these communications stop at any time.
Special categories of personal data
Special-category personal data is processed only where permitted by applicable law. This may include circumstances where processing is necessary for the establishment, exercise or defence of legal claims, where the information has manifestly been made public by the person concerned or where explicit consent has been provided.
Information relating to criminal convictions or offences is processed only where authorised by applicable law and subject to appropriate safeguards.
Disclosure of personal data
Where necessary and legally permitted, personal data may be disclosed to:
- clients, prospective clients and their representatives;
- parties and counsel involved in proceedings;
- tribunal members, tribunal secretaries and dispute board members;
- courts, arbitral institutions and public authorities;
- experts, witnesses, consultants and translators;
- accountants, auditors, insurers and other professional advisers;
- IT, hosting, document-management and other service providers; and
- professional or regulatory bodies.
Disclosures are limited to what is reasonably necessary for the relevant purpose and are subject to professional secrecy, confidentiality and applicable procedural requirements where relevant.
International transfers
Professional activities may require personal data to be transferred to or accessed from countries outside the European Economic Area.
Where required, appropriate safeguards are used in accordance with applicable data-protection law. These may include an adequacy decision, standard contractual clauses or another legally recognised transfer mechanism. Transfers may also occur where necessary for the establishment, exercise or defence of legal claims or for the performance of an engagement.
Retention
Personal data is retained for as long as reasonably necessary for the purpose for which it was collected. Retention periods may also reflect legal, regulatory, professional, tax, insurance, confidentiality and record-keeping requirements.
Personal data relating to disputes or professional engagements may be retained for an appropriate period after the conclusion of the relevant matter or appointment.
Website data and cookies
This website does not use personal data for targeted advertising.
The website’s hosting and security infrastructure may process technical information necessary to operate, protect and monitor the website. Aggregate information concerning visits and page views may also be processed to understand website usage.
Your browser may allow you to restrict or delete cookies. Disabling cookies that are technically necessary may affect the functioning of the website.
Your rights
Subject to the conditions and exceptions provided by applicable law, you may have the right to:
- obtain information about the processing of your personal data;
- request access to your personal data;
- request correction of inaccurate or incomplete data;
- request deletion of certain personal data;
- request restriction of processing;
- object to certain processing;
- withdraw consent where processing is based on consent;
- receive certain personal data in a portable format; and
- lodge a complaint with a competent data-protection authority.
These rights may be limited where necessary to protect professional secrecy, legal privilege, confidentiality, the rights of others or the proper conduct of legal or dispute-resolution proceedings.
Requests concerning personal data may be sent to alveen.shirinyans@sds.law.
You also have the right to lodge a complaint with the Belgian Data Protection Authority or another competent supervisory authority.